Job Opportunity: Budget, Administration & MEL Support | Land Portal

The Land Portal Foundation is a non-for-profit organization based in the Netherlands dedicated to supporting the efforts of the rural poor to gain equitable access to land by addressing the fragmentation of information resources on land.  We believe access to information is crucial to achieve good land governance and to secure land rights for vulnerable people. Our mission is to build an information ecosystem for land governance that supports better informed decision and policy making at national and international levels. Our belief is that within a functioning and inclusive information ecosystem data, both information and the diversity of perspectives become more visible and accessible to a much larger audience.  Ultimately, this significantly increases the chances that the information reaches target audiences in a way that contributes to securing people’s land rights. 

The Land Portal website brings together content from over 1,000 partner organizations all over the world.

 

General responsibilities

She/he will support all administration and budget functions of the Land Portal Foundation, including recording, classifying, examining and analysing data and records of financial transactions. She/he will also support M&E  activities for the Foundation.

 

Specific responsibilities

Budget:

  • Preparing the forecasted budget for the Land Portal Annual Work-Plans, in collaboration with the Land Portal Team Leader and Finance Officer and submitting to the Board for approval during annual meetings; 

  • Budget administration: keep track of program financing (administering what is being spent and committed to)under the supervision of the Finance officer;

  • Maintaining the filing systems updated including record keeping  of minutes, official documents, information and data of the Foundation;

  • Producing monthly and quarterly financial statements and regular financial reporting and financial information for the Land Portal Coordinator, the Board of Directors and donors;

  • Produce financial forecasts for current and future years or for specific thematic streams to support program management, resource mobilization, and planning and to help prioritize activities.

  • Ensure compliance with applicable standards, rules, regulations and systems of internal control; interpret and evaluate results. Make sure funds are used as allocated.

  • Support the finance office with annual audits, providing the necessary assistance.

 

Administration:

  • Prepare letters of agreement and MoUs between the foundation and those partners who will be hosting Portal staff. 

  • Support event planning (include official meetings and events), including establishing and confirming mutually-convenient timing and locale; circulating relevant materials and objectives to participants with sufficient time in advance for preparation and feedback; preparing for meetings with required materials, print-outs, and food/refreshment for events; attending meetings as needed for documentation and minute taking; and any follow-up communications;

  • Logistical support such as assistance with procurement (e.g. good and services) 

  • Support in organizing travels and meetings (Board meetings, staff meetings and external partner meetings (invite participants; arrange for travels and related logistics (visa etc.); Issuing Travel Authorization and travel Expense Reports;  assist in the organization of outside events and meetings, with arrangements of logistics such as meeting location, hotel bookings; coordinate with internal technical support for audio-video facilities and with interpretation services when required; Raising Purchase requisition (hotels, room renting, etc.) purchase order, Petty cash Vouchers for goods and services and follow up with payments upon receipt of invoice. 

  • Produce and administer timesheets, keep track of gaps and make create monthly analytics

  • Administer all human resources processes and contracts including staff and external contractors: support in processing payments and keep track of consultants payments, as well as annual and sick leaves.

 

Monitoring Evaluation and Learning (MEL):

  • Collect quantitative data from google analytics, drupal, mailchimp etc.  as well as qualitative data from surveys and evaluations and fill in the LogFrame and activity tracker to keep it constantly updated;

  • Support activity reporting including preparing monthly and quarterly reports against LogFrame milestones and indicators for donors and board.

Qualifications and skills

 

  • Must have a minimum of Bachelor's degree in business administration or equivalent qualification or comparable professional experience; Postgraduate studies will be considered an asset.

  • Must have proficient knowledge of standard computer software (MS Word®, Excel®, PowerPoint and Outlook®). Knowledge of other project management tools and accountability software will be considered an asset.

  • Must be fluent in spoken and written English with good reporting, interpersonal and communication skills. Knowledge of French and/or Spanish will be considered an asset. Work experience in an international environment will be considered an asset.

  • Must have at least 3 year experience in a similar position and familiarity with grants and contracts procedures, reporting procedures, budgeting, contract setup, subcontracts, staffing, monitoring allowed costs.

  • Must be detail oriented with superior attention to accuracy.

  • Understanding of accounting processes, procedure and internal controls.

  • Ability to adapt quickly and learn new tasks independently.

  • Excellent organizational skills.

  • Must be based in the Netherlands or in Italy.

  • Ability to manage competing priorities

  • Be a team player, able to work independently within a defined framework; Able and willing to work with a remote and distributed team

  • Proactively approach the daily challenges which arise.

Reporting

The Land Portal Administration Officer will be working in close liaison and under the direct supervision of the Land Portal Team Leader.  

 

Position

This position will be staffed on a full time consultancy basis  for a year with possibility of extension.  The consultant must be based in the Netherlands or Italy.

 

Interested?

Interested candidates are expected to submit:

  • Cover letter (one-page);
  • CV;
  • Two references for similar work who can be contacted. University references are also accepted.

by closing of business day (European Summer Time) October 24th 2021 to the following email address jobs@landportal.info) with the subject line Job Application: Budget, Administration & MEL Support.

For questions or clarifications regarding this position, please contact hello@landportal.info

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Various news items related to land governance are posted on the Land Portal every day by the Land Portal users, from various sources, such as news organizations and other institutions and individuals, representing a diversity of positions on every topic. The copyright lies with the source of the article; the Land Portal Foundation does not have the legal right to edit or correct the article, nor does the Foundation endorse its content. To make corrections or ask for permission to republish or other authorized use of this material, please contact the copyright holder.

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